How Prezent enabled an 85% gain in productivity?

Introduction:

Leading global Fortune 100 insurance companies prioritize effective communication as a cornerstone of their operations. Gine Whitehead who represents and retired from one of our esteemed clients within this prestigious group, emphasizes the pivotal role of presentations in driving success for significant projects and implementations. These dynamic presentations not only add substantial value but also are fundamental to the overall success and growth of their business. 

‍Challenge:

Gina Whitehead, in her role as the chief of staff, faced difficulties in effectively communicating complex and technical IT work to a non-technical audience within the organization. Balancing the need for comprehensive information without overwhelming the audience or losing their interest seemed almost impossible to achieve. The heavy reliance on PowerPoint presentations was time-consuming and, despite efforts, the process involved a prolonged feedback loop between presenters and content creators. Before critical meetings, the team invested weeks, and sometimes months, in building a compelling presentation.

The challenge was not only in creating effective slides within a limited timeframe but also in streamlining the process to a more efficient and less confusing one. 

‍Solution:

The Prezent platform was recognized to have the potential to revolutionize the way presentations were created and presented. Recognizing the potential time savings and efficiency gains, Prezent was initially initiated in a pilot program.

The success of the pilot was underscored by the enthusiastic response from users, who expressed their reliance on Prezent and pleaded not to take it away. The partnership with Prezent was marked by collaborative efforts, resulting in a seamless integration of the platform into the organization's workflow. The executive team's buy-in and recognition of the platform's value showcased the transformative impact of Prezent on the organization's presentation processes.

Result:

The intuitive and user-friendly nature of Prezent allowed for quick and easy content creation, reducing the time spent on preparing presentations. The company achieved a remarkable 85% increase in productivity within the IT department over three to four months. The team can now put together a one-pager or a concise deck in a few minutes which previously took weeks and months. 

Meeting durations were cut in half, saving executive teams substantial time. From lengthy 6.5-hour sessions, the shift to concise 15-minute presentations followed by a 15-minute conversation resulted in a more efficient use of time.

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“Magic was the word that just kept coming up because we couldn't believe how much time we saved going from an idea to an actual one-pager or even a 3–5-page deck. Previously, we used to spend a month creating content for the team before using Prezent. Now, we can streamline the process to just a matter of minutes.”- Gina Whitehead

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