How Workday rebranded 23K slides in record time—and saved $675K+

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Imagine being asked to rebrand tens of thousands of slides—in just a few weeks. That was the challenge facing Erin Lutz, Principal Program Manager in Workday’s Solution Consulting Organization, when the company rolled out a new visual identity.

Erin’s team was responsible for updating 23,000 customer-facing slides and demos to reflect the refreshed look—new fonts, colors, messaging, and visual guidelines. But with just six weeks to make it happen, there was no time for manual updates or relying on outside agencies.

With the clock ticking, Erin turned to Prezent’s AI-powered platform to do what manual updates and traditional tools couldn’t: convert outdated slides into modern, on-brand presentations at scale.

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The challenge: A massive rebrand on a tight deadline

Erin and her team play a key role in supporting Workday’s go-to-market efforts, and when the brand evolved, their materials had to evolve with it—fast. “We had to convert 23,000 slides in just six weeks,” Erin said. “Without the right tool, meeting that deadline would have been impossible.”

Beyond the volume, consistency was critical. Every presentation had to reflect the new brand guidelines—down to the last font and color—without putting added strain on the team.

“If we didn’t get this done in time, our teams wouldn’t have been able to demo with our latest messaging or showcase the full power of Workday.” —Erin Lutz, Principal Program Manager at Workday

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The solution: Automating rebranding at scale with Prezent’s template converter

As an AI-first company, Workday is always looking for smarter, more efficient ways to operate. So when Erin’s team heard about Prezent, they knew it was worth exploring to help streamline the rebranding process.

Prezent’s Template Converter offered a fast and reliable way to transform existing slides into new, on-brand presentations—at scale. “Prezent was the only tool we found that could handle such a massive slide conversion in such a short time—while ensuring everything matched our new branding,” said Erin.

The team quickly ramped up, and with Prezent’s support, successfully converted all 23,000 slides within the deadline.

“Had you asked me two weeks in if we were going to make it, I would have said absolutely not. But once we got used to the tool, we scaled quickly and got everything done.”
—Erin Lutz, Principal Program Manager at Workday

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The results: A successful rebrand delivered faster—and for less

Prezent’s team worked hand-in-hand with Workday, ensuring every font, color, and design element was seamlessly integrated. The impact? A faster, more cost-effective rebrand that didn’t overload internal teams.

• 80% reduction in manual work – Prezent automated the bulk of the task, allowing Erin’s team to focus on fine-tuning details.
• $676,000 in cost savings – Instead of hiring an agency, Workday leveraged Prezent to get the job done efficiently in-house.
• 100% positive feedback – Based on a self-selected survey sent out to Solution Consultants who used the rebranded content.

“Prezent eliminated 80% of the manual work, so we could focus on what really mattered. The customer support was outstanding, and the tool made a huge difference in our success.” —Erin Lutz, Principal Program Manager at Workday

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Prezent keeps your slides 100% on-brand without wasting time on manual design edits. Let AI streamline your business presentations so you can focus on what really matters. Book a demo with our experts or start your free trial to see the impact for yourself.